Responding to a Standard and/or Change End Date Modification

Once the CO initiates the modification, you will get an e-mail message and an alert message on the main Home page informing you that the agreement you have has a modification.

Business Rules for Standard and/or Change End Date Modification

When responding to a standard and/or change end date modification, you should be aware of the business rules that will be applied.

• Not all standard and/or change end date modifications will be used to extend or shorten agreement end dates. If the CO has extended the agreement end date or shortened the agreement end date, the new date will appear in the View Mod.PDF, as well as in the Description in the Modification Summary in the Review Modification step of the Agreement Modification Response wizard.
• When responding to a modified agreement and applying resource updates, you CANNOT change the VIN for your resource or the Dispatch Center or Prices (Rates) for your modification response.
• If you change the attributes for a resource with a standard and/or change end date modification, the new attributes will NOT be used, so the original attributes will be used to determine the DPL ranking.
• If you are replacing a resource...
  • The replacement must be with equal or better equipment, which means the attributes may be better, but the resource type is the same.
  • You MUST use the same Dispatch Center and Prices (Rates) that you used for the replaced resource, so you will be unable to make any changes to those items.
  • VIPR will create a new dispatch priority list (DPL) with the new resource detail, but will NOT use the new details to re-sort the order of the vendors on the DPL; the order will stay the same.
• If you wish to associate or disassociate a EFT on agreement, you can do so in the Agreement Modification Response wizard for a Standard and/or Change End Date modification, Rollover modification, or Inspection Correction modification.
• If you did not originally include a EFT on your quote that was awarded, you can associate a EFT to the agreement through a Standard and/or Change End Date modification, Rollover modification, or Inspection Correction modification.

To respond to a standard and/or change end date modification:

1. From the Alert message, click on the Review Changes link OR from the Home page, click on the My Agreements tab to find the modification in progress. 
2. In the Agreement table, notice the indented row under the agreement, which indicates there is a modification to the agreement and displays the following information about the modification:

• Type of modification
• Award End Date
• Date the last modification was started
• Status - indicates the type of action required by you

Notice in the Response Status column the status is "Awaiting Vendor Signature."

3. In the table, in the Action column, click on the Submit a response to this modification icon () to open the Agreement Modification Response wizard.
4. In the Review Modification step, view the Modification Summary, which includes a description of the modification. For more details, click on the View Mod PDF button ().
5. Click the Continue button to proceed to the next step.

6. In the Apply Resource Changes step, in the Action column, from the drop-down list, select the appropriate action you wish to make with the standard and/or change end date modification. Your choices are No Changes to Resource, Updates to Resource, Replace Resource, and Withdraw Resource.

NOTES:
- To understand the Action options, click on the Definitions of the Action options link above the table.
- If you have changed a resource so that it no longer qualifies on the agreement, and you respond to a modification without re-qualifying your resource, then you will only see Replace Resource and Withdraw Resource as Action options to select. Contact your Contracting Officer to discuss the disqualification.

7. In the Resource Comparison table, view the changes from your original resource to your current resource, and then click the OK button. (To view the Resource Comparison table, click on the magnifying glass icon [].)

NOTE: Changes to your resource are highlighted in bold, red text in the right column of the Resource Comparison dialog box.

8. Click the Continue button to proceed to the next step.

9. In the Resource Comparison table, view the changes from your original resource to your current resource, and then click the OK button. (To view the Resource Comparison table, click on the magnifying glass icon ().)
10. Click the Continue button to proceed to the next step.

11. In the Sign Modified Agreement step, click the Preview Modification Response button to view modification response package which lists your resources and their attributes and highlights any attribute changes that you wish to make through the modification.
12. Read the modification signature statement and if you agree to the statement, select the 'I Agree' check box.

13. Click the Submit button to submit your signed agreement modification submission.

IMPORTANT If you have an expired SAM record or your company name, DBA, company address, or mailing address in VIPR is different than what is in your SAM record, then you will be unable to submit your response to the modification. Depending on the issue, you must go through SAM to activate your SAM record OR use the "View/Import from SAM" button in the vendor application to get your VIPR company information in sync with SAM. Once the SAM issue is resolved, you can submit the modification response. For more information, see "The VIPR/SAM Interconnection".

14. Once you receive confirmation that your response was successfully submitted, click the Exit button to exit the wizard.
15. In the My Agreements table, notice the Status column has a status of "Awaiting Contracting Officer Signature."

Once the CO signs the modification, the following occurs:

• In the Status column of the My Agreements table, the status changes to "Active."
• You can view the signed, modified agreement by clicking on the View Agreement PDF icon ().
  • If you have replaced the resource, the Schedule of Items will show the new VIN and Equipment ID, but will use the original resource's prices and dispatch center.
  • If applicable, the extended agreement end date or the shortened agreement end date appears in the SF-1449 in the Award/Effective Date field (Box 3).
• You will receive an e-mail confirmation with the signed modification PDF attached, as well.
• On the main Home page, the Alert message about the modification is removed.
• The CO publishes the updated DPLs to the VIPR Web site at https://www.fs.usda.gov/business/incident/dispatch.php.
• The CO publishes the updated agreement to the VIPR Web site at https://www.fs.usda.gov/business/incident/vipragreements.php.

If you have any questions or concerns regarding the modification, contact the CO. Also, you should print the agreement for your records (see "Printing an Agreement").

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